TT International is subject to a number of international laws and regulations that require it to adopt policies and procedures to protect the “non-public personal information” of natural person consumers and customers and to disclose to such persons its policies and procedures for protecting that information. As a registered Investment Advisor firm, SEC Regulation S-P requires TT International to develop appropriate safeguards for any record containing non-public personal information in order to ensure that such information is:
TT International is the data controller for the purposes of the Data Protection Act 1998 and is registered as a data controller with the Information Commissioner’s Office under the Act with Registration Number Z7179671.
TT International’s nominated representative is Anna Keating, Data Protection Officer – TT International.
In order to satisfy various US regulatory requirements, further to this policy, TT International will also provide to individual consumers a clear and conspicuous Privacy Notice that accurately reflects its privacy policies and practices no later than the time a customer relationship is established. TT will also send a subsequent Privacy Notice at least once in any period of twelve consecutive months during which the customer relationship continues to exist.
How We Collect Data
We may collect Data about you:
(a) when you or an agent of yours contacts us in relation to our business and services that we offer;
(b) when you complete documents to retain us as an investment manager, adviser or consultant and otherwise during the course of our relationship with you;
(c) from Service Agents and other third parties that assist us in conducting our business; and
(d) when you use our website.
Types of Data We Might Collect
During the course of our relationship with you we will collect and process Data about you, including:
(a) personal information such as your name, address, telephone number, email address, your social security number and information on your family members;
(b) corporate information;
(c) details of the services we provide or have provided to you;
(d) details of your purchases and redemptions of shares of the Funds;
(e) detailed financial information, including details about your investment portfolio, income levels and sources of income, investment experience and investment objectives; and
(f) information regarding relationships you have with banks and/or other financial institutions (including bank details).
How We Use Your Data
Your Data is collected in order effectively and properly to manage your account(s) with us. We will use the Data for a number of different purposes, including:
(a) to provide to you investment services and to carry out obligations arising from any agreements entered into between you and us;
(b) to provide you with information, products or services that you request from us (including through our website) or which we feel may interest you, where you have consented to be contacted for such purposes;
(c) to make our procedures more efficient, to implement security measures and to combat fraud and other crimes; and
(d) to notify you about changes to our products and services.
We may keep your information for a reasonable period for these purposes.
If at any time you wish to be removed from marketing mailing lists or for any limits to be applied with respect to marketing materials received by you, please let us know. You can do this by using the following email address - email@example.com or telephone number +44 (0)20 7509 1000.
How We Disclose Your Data
As we use Service Agents to conduct many aspects of our business, we may disclose to them and their affiliates Data that you have provided to us in order to fulfil the purposes for which we hold the Data. These Service Agents may disclose such Data to each other and to each other’s affiliates in order to achieve the same purposes.
We and our Service Agents may also be required to disclose your Data to governmental agencies, self-regulatory organisations, industry associations and similar bodies in order to fulfil legal and regulatory requirements. In addition, the laws of certain countries and states give people involved in lawsuits and other legal proceedings the right under certain circumstances to obtain information from us and our Service Agents, including your Data. We and our Service Agents will comply with these laws to the extent we are required to do so.
We may at some stage re-organise or transfer all or part of our business. This may result in the transfer of your Data to new entities or third parties through which the whole or part of our business will be carried out. In such circumstances, we shall use reasonable endeavours to contact you in advance of us disclosing your Data. You acknowledge this might not be technically or commercially feasible in all circumstances.
We will not sell your Data to any third party. We obtain from our Service Agents confidentiality agreements that prohibit them from selling or improperly using your Data.
How and Where We Store Your Data
To safeguard your Data we and our Service Agents maintain physical, electronic and procedural safeguards that are designed to comply with applicable legal standards.
The Data that we collect or hold in relation to you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our Service Agents. In some cases, the laws of the destination country may not provide the same level of data protection as countries within the EEA. [However, all Data wherever it is held by us will be afforded a high level of protection against any unauthorised or accidental disclosure, access or deletion]. By submitting your Data you agree to this transfer, storing or processing.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Data, we cannot guarantee the security of your Data transmitted to or by us electronically. Any such transmission is at your own risk.
A cookie is a small element of data that a website can send to your computer’s browser so that your computer will be recognised by our website on your return. Cookies contain information that is transferred to your computer’s hard drive. Cookies allow our web server to recognise your computer on connection to our website in order to help improve your experience when you use our website and generally to help us maintain and improve the website for all users.
You may refuse to accept cookies by activating the relevant setting on your web browser that allows you to control the setting of cookies. However, for optimal use of our website we recommend that you do not block the recording of cookies on your computer as it may prevent you from accessing certain areas or features of our website.
For more information about cookies, please see the Information Commissioner’s website home page (www.ico.gov.uk).
Links to Other Websites
Our website may, from time to time, contain links to and from other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Data to these websites.
Changes to this Policy
Access to and Changes to Your Data
You have the right to access Data that we hold about you. For a copy of your Data, please contact Anna Keating using the contact details provided in the section headed “Contact” below. Please note that we may charge a small administrative fee in relation to any access requests.
We want to ensure that the Data we hold about you is accurate. You may ask us to correct or remove information you think is inaccurate by using the same contact details.
By email to: firstname.lastname@example.org
By post to: TT International, 62 Threadneedle Street, London, EC2R 8HP.
Last Updated: May 2016.